Executive Assistant
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Executive Assistant & Client Experience Coordinator Location: Minneapolis, MN
Schedule: Full-Time | Hybrid Flexibility
Compensation: $25/hour About the Opportunity A growing luxury residential construction and lifestyle brand in the Minneapolis market is seeking an Executive Assistant & Client Experience Coordinator to support a highly entrepreneurial founder and fast-moving team. This is not a traditional administrative role. The right person will become a true operational partner to a visionary founder involved in luxury custom home building, podcasting, networking events, brand partnerships, and entrepreneurial communities across the country. Known for luxury custom homes and a highly personalized client experience, the company places a strong emphasis on relationships, communication, and thoughtful design. As the business continues to grow, they are looking for someone who can bring structure, organization, and follow-through to an energetic, idea-driven environment. This is an excellent opportunity for someone who thrives in fast-paced settings, enjoys wearing multiple hats, and wants to play a meaningful role inside a creative, relationship-focused company. What You'll Be Doing
Schedule: Full-Time | Hybrid Flexibility
Compensation: $25/hour About the Opportunity A growing luxury residential construction and lifestyle brand in the Minneapolis market is seeking an Executive Assistant & Client Experience Coordinator to support a highly entrepreneurial founder and fast-moving team. This is not a traditional administrative role. The right person will become a true operational partner to a visionary founder involved in luxury custom home building, podcasting, networking events, brand partnerships, and entrepreneurial communities across the country. Known for luxury custom homes and a highly personalized client experience, the company places a strong emphasis on relationships, communication, and thoughtful design. As the business continues to grow, they are looking for someone who can bring structure, organization, and follow-through to an energetic, idea-driven environment. This is an excellent opportunity for someone who thrives in fast-paced settings, enjoys wearing multiple hats, and wants to play a meaningful role inside a creative, relationship-focused company. What You'll Be Doing
Executive & Operational Support
- Manage calendars, scheduling, and day-to-day coordination for the founder
- Organize inboxes, prioritize communication, and help ensure important follow-ups never fall through the cracks
- Prepare weekly priority lists, reminders, and meeting materials
- Track tasks, conversations, and action items across multiple projects and businesses
- Coordinate travel, logistics, vendor communication, and miscellaneous operational support
- Help create organization around an idea-rich founder with multiple initiatives happening simultaneously
- Assist with CRM management, pipeline follow-up, and relationship tracking
Client Experience & Brand Support
- Help oversee the client journey from onboarding through post-project follow-up
- Coordinate meetings, dinners, events, gifts, and thoughtful client touchpoints
- Assist with reviews, referrals, and client retention initiatives
- Support podcast logistics, networking events, and community initiatives
- Build repeatable systems and workflows that improve communication and overall client experience
- Help maintain a polished, hospitality-driven brand experience across all interactions
What They're Looking For
Experience
- 3+ years supporting an executive, founder, business owner, or senior leader
- Experience in luxury service industries, hospitality, events, marketing, real estate, architecture, construction, or client-facing environments is highly preferred
- Backgrounds that blend organization, communication, and relationship management tend to do especially well in this role
Personality & Work Style
- Highly organized and naturally proactive
- Comfortable working with a fast-paced, high-energy personality
- Able to pivot quickly while still keeping projects and priorities on track
- Strong communicator with excellent written and verbal skills
- Confident enough to provide structure, push back when needed, and help prioritize effectively
- Emotionally intelligent, adaptable, and professional
- Excited by variety no two days will look exactly the same
Technical Skills
- Comfortable using CRMs, project management tools, Google Workspace, and collaborative software
- Experience with workflow systems, automations, or process-building is a major plus
- Canva, event coordination, or marketing support experience is helpful but not required
Why This Role Stands Out
This company offers a unique combination of luxury residential construction, entrepreneurial energy, creative branding, and relationship-driven business development. The founder is highly respected within the industry and continues to expand both the construction and community-building sides of the business.
The right person will have the opportunity to:
- Work directly alongside a visionary founder
- Help shape systems and operations as the company grows
- Be involved in high-level client experiences and industry events
- Gain exposure to both construction and entrepreneurial brand-building
- Step into a role with real ownership and long-term growth potential
Additional Details
- Hybrid flexibility available after onboarding
- In-office collaboration expected 2-3 days per week
- Timing for hire is flexible, with an anticipated summer start date
