Executive Assistant
Posted
Were seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they arise, and excel at keeping complex operations running smoothly, we want to hear from you.
As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. Youll handle a wide range of responsibilities from calendar and travel management to event coordination, invoicing oversight, and executive communications.
Your work will directly support highvisibility projects, public appearances, and organizational operations, making you an essential member of our leadership support team.
Compensation Range: $75,000 - $80,000 annually based on experience
Daily Operations
Manage and optimize executive calendars, including scheduling meetings, appointments, public appearances, and speaking engagements
Prepare meeting materials, presentations, agendas, and followup documentation
Serve as the primary liaison between executive and internal/external stakeholders
Handle daily administrative duties: correspondence, filing, data entry, and document management
Coordinate complex domestic and international travel (flights, hotels, ground transport, itineraries)
Monitor, prioritize, and respond to emails, messages, and calls on behalf of the executive
Track deadlines, action items, and ensure timely task completion
Support expense tracking, reimbursements, and basic budget monitoring
Cross-Functional & Special Projects
Participate in relevant Zoom calls, including all publicistrelated meetings
Collaborate with our social media team to maximize event visibility and effectiveness
Organize company meetings, events, and offsite activities
Oversee payment processing, track outstanding invoices, and coordinate with our accounting firm on approvals and reporting
Identify and implement opportunities to enhance efficiency and improve processes
Other duties assigned as needed to support the executive and team.
Required Qualifications
Proven experience as an Executive Assistant, Administrative Assistant, or similar support role
Exceptional organizational and timemanagement skills with the ability to juggle multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office, Google Workspace, and calendar/scheduling tools
Experience coordinating complex travel logistics
Strong attention to detail and problemsolving abilities
Ability to work independently and anticipate executive needs
Highly professional and dependable
Proactive with a strong solutionoriented mindset
Flexible, adaptable, and comfortable in a fastpaced environment
Easy Apply