Executive Assistant

Job Title: Executive Assistant (Sr. Executive Assistant)
Location: Santa Monica, CA 90404
Pay rate: $40.00 - $45.00/hr
Work schedule: Monday - Friday 8:00 AM - 5:00 PM

Overview

An urgent need exists for a high-caliber Sr. Executive Assistant to provide seamless C-suite support within the Interscope Capitol business unit. This role requires an experienced professional to step in immediately due to team medical leave and coverage gaps. The ideal candidate possesses a positive demeanor, the ability to "go with the flow" in a dynamic environment, and prior experience supporting C-level leadership. While this is a targeted, short-duration assignment, it offers high visibility and potential long-term networking advantages within the entertainment industry.

Job Specifications

Daily Responsibilities

• Executive Calendar Management: Serve as the primary point of contact for the Executive. Maintain, plan, update, and send notifications regarding complex appointment schedules.

• Communication & Gatekeeping: Answer all incoming calls, take accurate messages, and ensure timely delivery. Manage all incoming mail, digital correspondence, and executive routing.

• Travel Coordination: Arrange comprehensive, detailed travel plans and logistics.

• Expense Management: Process corporate expense reports efficiently, ensuring correct accounting codes are utilized and payment discrepancies are quickly resolved.

• Data & Filing: Create, organize, and maintain a highly effective electronic filing system.

• Risk & Reporting: Foresee, flag, and manage potential scheduling risks, structural conflicts, or operational problem areas. Ensure all business reports are effective, delivered on time, and subject to rigorous quality standards.

Must Have Skills / Requirements

• C-Suite Experience: Proven background serving as an Executive Assistant to C-level or top-tier corporate executives.

• Soft Skills: Exceptionally positive demeanor, highly adaptable mindset with the ability to navigate ambiguity, and strong problem-solving capabilities.

• Operational Excellence: High level of discretion, strong attention to detail regarding financial coding/expense reporting, and proactive risk mitigation.

• Communication: Superb verbal and written communication skills across internal leadership and external stakeholders.

Preferred Requirements

• Direct experience working within the entertainment, music, or media industries is a significant plus.

Education & Experience

• Extensive, demonstrated years of high-level administrative or executive support experience required.

Term: 05/25/2026 to 06/28/2026 (Urgent coverage assignment with an immediate start)
Business Unit: Brand/Label - Interscope Capitol
Interview Process: Immediate sourcing and interviews to facilitate an ASAP start.

Benefits (employee contribution):

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.