Purchasing Assistant

Job Description

Role Purpose

The Purchasing Assistant is responsible for the operational execution of procurement activities for external procured goods (traded items, STO materials and other items), ensuring timely and accurate supply to support production plans. The role focuses on end-to-end Procure-to-Pay (P2P) processes, including purchase order creation, supplier coordination, logistics handling, and SAP master data management. This position requires strong attention to detail, effective communication with suppliers and internal stakeholders, and adherence to procurement policies and compliance standards.

Reporting & Key Interfaces

• Reports to: Global Network Planning Manager
• Primary interfaces: Network Planners, Sourcing / Account Managers, Production Planners, Finance (for invoice and payment processes).
• Reports to: Global Network Planning Manager
• Primary interfaces: Network Planners, Sourcing / Account Managers, Production Planners, Finance (for invoice and payment processes).
• Execute purchasing activities based on the network plan and production forecasts.
• Convert purchase requisitions into purchase orders in SAP.
• Ensure three-way match (PO, goods receipt, invoice) and resolve discrepancies.
• Monitor blocked invoices and collaborates with Finance for resolution.
• Support vendor payment processes in compliance with company policies.
• Subcontracting process management where applicable.
• Coordinate with local and regional suppliers for timely deliveries.
• Follow up on delivery status and expedite orders when necessary.
• Evaluate cost implications of expediting.
• Manage Ex Works logistics and import clearance.
• Create and maintain: Info Records, Source Lists, Vendor-Material Setups.
• Update: Delivery dates on STOs, PO confirmation dates.
• Update Outline Agreements with suppliers.
• Review open orders and ensure timely updates in SAP.
• Maintain accurate procurement data for reporting and audits.
• Work closely with: Network Planners, Customer Service, Sourcing / Account Managers, Production Planners, Finance (for invoice and payment processes).
• Ensure compliance with procurement policies and P2P controls.
• Support internal and external audits as required.