Facilities Coordinator

Location: Charlotte, NC

Onsite Flexibility: Onsite

• Position Type: Contract
• Contract Duration: 2 months
• Pay Rate: $18.00 $24.00 / Hour (USD)
• Shift / Schedule: 8:00 AM 5:00 PM or 9:00 AM 5:00 PM, Monday Friday
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

As a Facilities Coordinator (with Receptionist duties), you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

• Receive and direct incoming calls to appropriate personnel and voicemail.
• First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue and follow security protocols.
• Manage front-of-house operations by welcoming visitors, registering and logging inquiries, controlling door access, and escorting guests to meeting rooms for their hosts.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.
• Set up for employee engagement events and activities as defined by the team.
• Ensure the reception area and public spaces are clean and tidy with the furniture in the appropriate positions.
• Report and record any faults with furniture, fixtures, and equipment to the facilities or property management team.
• Serve as emergency point of contact and floor warden for drills or evacuations.
• Other ad hoc duties as assigned by supervisor.

• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Hospitality and service mindset.
• MS Suite Skills.
• Basic computer functions.

• High School Diploma or GED with up to 2 years of job-related experience.

• Overtime may be required.

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

• Interview process: 1 virtual and/or onsite interview.
• Background package: Standard Package no drug test.

Leading global commercial real estate services and investments. We provide data-driven solutions for all clients across sectors and geographies. Leverage our market insights and technology to transform your business. Join our team for career growth; we offer a dynamic, entrepreneurial environment with global resources.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: (phone number removed)

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