Administrative Assistant Construction Division

About Us:

We offer single-source facilities services solutions, including engineering, design, installation, repair, maintenance and operations for commercial real estate, financial, healthcare, technology, educational, and industrial facilities.

Job Summary:

New England Mechanical Services, Inc. is seeking a part-time Administrative Assistant to work on-site to support Assistant Project Manager for the Construction Division. This is 2 days a week (16 hours) with flexibility on the week schedule.

#nemsi

Essential Duties & Responsibilities:

• Obtain and enter Opportunities for Project Managers into Dynamics Sales System and upkeep Logs
• Printing and organizing IOM Manuals for distribution to customers
• Assist w/ project close-outs
• Print and consolidate Project Binders for field upon start of projects
• Assign Job #s / PO#s as requested
• Coordinate and distribute Weekly Construction Job List
• Utilize COINS Accounting System as needed
• Create Valve Tag Charts for field application
• Issue Short POs as needed and process PO Supplements
• Process Check Requests
• Update Warranty database and IOMM Storage folders for completed projects
• Order Mechanical Identification as requested
• Filing and printing as needed
• Other related duties as required

Qualifications:

• High school diploma or general education degree (GED). Additional college or certification is preferred.
• Previous construction experience/environment preferred
• Must be proficient with Windows 11 i.e. Excel, Word, and Outlook
• Must have at minimum intermediate Adobe skills
• Must be organized
• Must be comfortable multi-tasking
• Must be able to work well under pressure
• Must be comfortable meeting last-minute deadlines
• Excellent verbal and written communication skills

Physical Demands:

This office-based role requires sitting most of the time, occasional movement, basic physical tasks, standard vision abilities, and use of office equipment like a computer and phone.

Work Environment:

This position is in-person in an office working environment.

Equal Opportunity Employer:As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy:

Please review our Affirmative Action Policy.

Notice to Prospective Employees:Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.Geographic Disclosure:

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.