Program Coordinator

Our client is seeking a highly organized and proactive Program Coordinator to support Above-The-Line (ATL) Talent Development programs focused on directors, writers, and producers. This role is strictly focused on ATL programming and will support the design, execution, and day-to-day management of in-house talent development programs.

This role is a blend of program coordination and operations, with a strong emphasis on workflow building, process improvement, and hands-on program execution. You will partner closely with the Manager of Talent Development, who oversees 35 programs simultaneously, acting as both a key operator and thought partner to help scale and streamline program delivery.

The ideal candidate has prior experience working within studios, production companies, or agencies, with exposure to above-the-line talent and an understanding of how creative environments operate. This role requires strong interpersonal skills, the ability to build relationships with high-level talent, and the resilience to manage complex personalities in a fast-paced environment.

Partner with the Manager of Talent Development to build, document, and refine workflows across multiple ATL programs
Act as a day-to-day operational partner supporting 35 concurrent programs
Maintain and improve program timelines, trackers, and checklists to ensure smooth execution
Build, update, and manage Airtable bases, including creating new trackers and optimizing existing systems
Monitor milestones, deadlines, and deliverables across programs
Identify inefficiencies and proactively recommend workflow and process improvements

Support the day-to-day coordination of ATL programs, ensuring seamless execution across all stakeholders
Manage and maintain program data, including talent contact information, reels, resumes, and related materials
Collaborate with internal coordinators supporting data entry while maintaining ownership of overall data quality and organization
Coordinate logistics for program activities including masterclasses, workshops, labs, and events (virtual and onsite)
Support scheduling across internal teams, external partners, and program participants
Communicate professionally with high-level creative talent, including showrunners, executive producers, and agents/managers

Monitor and manage emails, Teams communications, and program updates
Attend meetings with internal teams and external stakeholders; take detailed notes and draft summaries with clear next steps
Prepare and manage program documentation (NDAs, agreements, guidelines, FAQs, etc.)
Maintain organized and up-to-date files across shared platforms (Google Drive)

Develop and update presentations, decks, one-pagers, and program materials
Assist in collecting and organizing program data, including participant feedback and engagement metrics
Support reporting and program evaluation efforts

Act as a thought partner to the Manager by contributing ideas to improve program structure, workflows, and overall efficiency
Anticipate program needs and proactively suggest tools, templates, and process improvements
Monitor industry trends in talent development and creative programs to inform enhancements

35 years of experience in program coordination, operations, or similar roles
Prior experience supporting programs in entertainment, media, studios, or creative agency environments
Exposure to Above-the-Line (ATL) talent (directors, writers, producers)
Experience working with or supporting high-level creative talent (e.g., showrunners, executive producers)
Hands-on experience with Airtable, including building and managing bases (not just usage)
Strong organizational skills with the ability to manage multiple programs and priorities simultaneously
Excellent written and verbal communication skills with strong interpersonal and relationship-building abilities
Ability to work independently as a self-starter while collaborating with cross-functional teams
Proven ability to manage challenging personalities with professionalism and resilience
Strong attention to detail with a focus on data accuracy and hygiene

Experience working at large-scale studios, production companies, or entertainment organizations
Experience working within talent development programs or similar initiatives
Background supporting both Above-the-Line (ATL) and Below-the-Line (BTL) environments
Experience coordinating events, workshops, or masterclasses

• Onsite MondayThursday, remote Friday

• Occasional evening or weekend event support required