Executive Services Coordinator
Posted
Executive Services Coordinator
Location: Remote (with occasional onsite in Maxwell, California)
Job Type: Contract - Full-time, dedicated resource (no part-time allocation)
Duration: June 2026 December 2026 (Extendable Multi-Year)
The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California.
The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project.
This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability.
Key Responsibilities
Executive & Administrative Support
Recruiter Submission Template
Full Name:
Degree Major with University and Completion Year:
Years supporting executive leadership:
Experience with board/governance support:
Experience managing executive calendars & priorities:
Experience coordinating board/committee meetings:
Experience with cross-functional teams:
Experience with document/records management systems:
Describe your experience supporting executive leadership in a complex organization.
Have you worked with board governance and compliance requirements?
How do you manage competing priorities in a high-pressure environment?
Describe your experience coordinating across multiple teams or departments.
Contact Number:
E mail Id:
LinkedIn Id:
Full Address (Street, City, State, Zip Code):
Work Authorization Status (US Citizen/GC/H1B/Other):
Expected Rate:
Is it W2 / C2C? If C2C, provide corporation name:
Are you ready to relocate on your own expenses and work occasional onsite in Maxwell, California? (Yes/No):
5 references Required
Location: Remote (with occasional onsite in Maxwell, California)
Job Type: Contract - Full-time, dedicated resource (no part-time allocation)
Duration: June 2026 December 2026 (Extendable Multi-Year)
The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California.
The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project.
This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability.
Key Responsibilities
Executive & Administrative Support
- Provide high-level support to Executive Director and senior leadership
- Manage complex calendars, communications, and executive priorities
- Act as a primary liaison for internal and external stakeholders
- Anticipate leadership needs and ensure timely follow-ups
- Coordinate board, committee, and leadership meetings
- Prepare agendas, meeting packets, and reports
- Track action items, decisions, and follow-ups
- Ensure compliance with public meeting and governance requirements
- Coordinate across engineering, environmental, construction, and administrative teams
- Facilitate communication between leadership, consultants, and stakeholders
- Identify and resolve coordination gaps across teams
- Manage document control, records, and information governance
- Oversee collaboration tools (SharePoint, OneDrive, etc.)
- Support public records requests and compliance processes
- Coordinate IT-related administrative functions
- Supervise administrative staff and consultants
- Assign work, set priorities, and monitor performance
- Establish workflows, standards, and best practices
- Ensure effective resource allocation across teams
- Bachelor's Degree in Business Administration or related field
- Minimum 10+ years of executive-level administrative or coordination experience
- Strong experience supporting executive leadership and board governance
- Experience managing complex workflows and cross-functional coordination
- Experience in public sector or government agencies
- Experience supporting large infrastructure or capital projects
- Familiarity with California public governance (Brown Act, compliance)
- Executive-level communication and stakeholder management
- Governance & board coordination
- Organizational and operational leadership
- Document and records management
- Problem-solving and decision support
- High attention to detail and confidentiality
- Strategic Thinking & Execution
- Leadership Support & Influence
- Cross-Functional Coordination
- Accountability & Ownership
- Adaptability in Dynamic Environments
Recruiter Submission Template
Full Name:
Degree Major with University and Completion Year:
Years supporting executive leadership:
Experience with board/governance support:
Experience managing executive calendars & priorities:
Experience coordinating board/committee meetings:
Experience with cross-functional teams:
Experience with document/records management systems:
Describe your experience supporting executive leadership in a complex organization.
Have you worked with board governance and compliance requirements?
How do you manage competing priorities in a high-pressure environment?
Describe your experience coordinating across multiple teams or departments.
Contact Number:
E mail Id:
LinkedIn Id:
Full Address (Street, City, State, Zip Code):
Work Authorization Status (US Citizen/GC/H1B/Other):
Expected Rate:
Is it W2 / C2C? If C2C, provide corporation name:
Are you ready to relocate on your own expenses and work occasional onsite in Maxwell, California? (Yes/No):
5 references Required
Easy Apply
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