Administrative Assistant
Posted
Work Where it Matters
LDRM, a joint venture comprised of Lockwood Hills Federal, an Akima company, and DTSV, is not just another technical support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At LDRM, the work you do every day makes a difference in the lives of our 15,000 Iupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, LDRM provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, LDRM provides technical, operational, and administrative support services to federal agencies, including Department of State and the U.S. Patent and Trademark Office.
As an LDRM employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
Description:LDRM is seeking an Administrative Assistant to support the Visa Support Services (VSS) contract at the Kentucky Consular Center (KCC). To join our team of outstanding professionals, apply today!
Responsibilities:Essentialdutiesandresponsibilitiesforthepositioninclude,butarenotlimitedto,the following:
- Performs a wide range of simple to complex administrative support duties in support of the Center Operations Manager as directed.
- Createsspreadsheetstotrackdataandanalyzeresultsforerrorsandworkswith applicablepersonneltoresolveerrors.
- UsesacomputerwithMicrosoftOfficesoftwaretocreate,produceandeditletters, memoranda,reports,orothermaterialsfromroughdraftsornotes.
- Coordinates,consolidates,reviewsforcontentandlogic,andpreparesproductionand program documentsandreports,virtuallyallofwhichmaybedeadlinedriven.
- Developsanunderstandingofpolicy,procedures,andguidelines to apply judgement for interpreting contentofproposedchanges.
- AppliesknowledgeoftheprogramtoassistwiththereviewandupdatingofSOPsandwork instructions, track personnel changes and maintain current organizational charts
- DevelopsandmaintainsmastercalendarofProgramevents,meetings,travel,andreports;and identifies inconsistencies
- Readsandroutesincomingmail/email.
- Preparesoutgoingmailandcorrespondence,includingemail.
- Arrangesconferencecalls, monitors call-in line, assists with security and badging process
- Coordinatesandarrangemeetings,includingreservingfacilities.
- Preparesmeetingagendasandcoordinatemealsandrefreshments.
- Meetsandgreetsscheduledvisitorsandarrangetheiraccommodations.
- Attendsmeetingstotranscribeanddistributeminutes,identifyissuesandtrackto resolution.
- Performs other related duties as assigned.
Minimum Knowledge, Skills and Abilities:
- Strong command of the English language both verbally and written.
- Strong administrative and organizational skills.
- Proficient with Microsoft Outlook, Word,Excel, PowerPoint, and Teams.
- Good interpersonal and communication skills.
- Demonstrates a professional work ethic.
- Ability to work independently and as a member of the team.
- Computer skills required: MS Office Suite skills.
- Ability to work effectively and efficiently in a team environment and relate well to others.
- Ability to show initiative and commitment to the company's goals.
- Ability to readily adapt to changing requirements.
- Strong commitment to performing and producing at the highest level of quality in all functions.
- Ability to manage individual workflow effectively and improve processes when necessary.
- Ability to communicate clearly and effectively with management, the government, contractors, and colleagues in a professional manner both written and verbally.
- Positive attitude focused on customer satisfaction.
- Must be a U.S.Citizen and able to obtain and maintain a Secret clearance.
- Must successfully complete a comprehensive seven (7) year criminal and credit history background check.
- Demonstrate a professional work ethic.
- Ability to pass a typing test of at least 30 WPM with no errors.
Minimum Experience, Education:
- High School Diploma.
- Four years of business administration experience preferred.
Physical Demands:
- Must be able to lift 10 pounds.
- Good interpersonal and professional communication skills.
Work Environment:
- Mainly office but may also include all other work environments as required.
