Purchasing Clerk

Job Description

Purchasing & Procurement

• Purchase materials and services within the following categories:
  • Production Supplies
  • Final Product (intercompany and external)
  • Packaged Chemicals
  • Lab Supplies
  • Basic Services (e.g., lawncare, janitorial, snow removal, waste services)
• Issue purchase orders and ensure timely follow-up with vendors.
• Maintain accurate pricing, lead times, and supplier data within the ERP system.
• Monitor order status to ensure on-time delivery and resolve delays as needed.

Sourcing Support

• Provide sourcing assistance for assigned departments and categories, including Production, Lab, and Safety

• Responsibilities include:
  • Assisting with supplier identification and quote collection.
  • Supporting cost comparison and supplier evaluations.
  • Participating in vendor selection and qualification processes.
  • Assisting with annual vendor and service provider reviews.

Inventory Management

• Conduct monthly physical counts of chemical inventories and reconcile discrepancies.
• Assist with:
  • Bi-annual finished goods inventory counts
  • Cycle counts of maintenance inventory
• Investigate inventory variances and collaborate with appropriate departments to resolve issues.

ERP & Financial Coordination

• Perform systematic receipts of goods and services in the ERP system.
• Identify, investigate, and resolve invoice variances in coordination with Accounting and vendors.
• Assist with new material setup and chemical approval workflows.
• Maintain accurate purchasing and vendor records.

Compliance & Quality

• Serve as an Internal GMP Auditor to ensure purchasing and inventory practices comply with applicable standards and internal procedures.
• Support documentation and audit readiness activities.

Backup & Projects

• Act as backup to the Purchasing Specialist as needed.
• Participate in cross-functional initiatives and continuous improvement projects.
• Perform other duties and special projects as assigned.