Warehouse Coordinator

Parsippany-Troy Hills, NJ

Permanent

Posted 5 days ago

Summary:

Responsibilities:

Monitor active purchase orders from placement through final delivery to ensure alignment with committed delivery dates
Follow up with suppliers on order acknowledgments, lead times, shipment status, and delivery commitments
Maintain accurate records of purchasing activity, including order updates, schedule changes, and supplier communications
Proactively identify potential delays or supply risks and communicate issues to buyers, requestors, and other stakeholders in a timely manner
Support mitigation efforts for delivery issues, including coordination of expedited shipments when required
Notify the buyer and/or internal requestor when supplier delivery dates will not meet required need dates
Assist with invoice follow-up activities, including tracking and helping resolve blocked or delayed invoices
Prepare routine and ad hoc reports related to vendor performance, delivery status, and material logistics
Ensure purchasing information in ERP/MRP systems remains current, accurate, and complete
Collaborate cross-functionally with purchasing, finance, production, logistics, and other internal teams as needed

Requirements:

High school diploma or equivalent
13 years of relevant experience in purchasing, expediting, logistics, supply chain, or a related field
Strong organizational skills and attention to detail
Ability to manage a high volume of transactional activities with accuracy and timeliness
Proficiency with Microsoft Office Suite
Experience working with ERP and/or MRP systems
Ability to respond effectively under pressure
Strong English communication skills, both verbal and written

Preferred Skills:

Experience in a manufacturing, industrial, or supply chain environment
Familiarity with supplier management and order tracking processes
Experience supporting invoicing or resolving purchase order/invoice discrepancies
Ability to prioritize multiple tasks in a fast-paced environment

Additional Requirements: