Admin Assistant

Location:

San Francisco, CA

Salary Range:

Competitive

Introduction

We are seeking a highly organized and proactive individual to provide comprehensive administrative support to our executive team. The ideal candidate will have a strong ability to manage multiple tasks, prioritize effectively, and work independently in a dynamic environment.

Required Skills & Qualifications

• Prior experience as a Senior Administrative Assistant.
• Experience with Concur for travel and expense management.
• Experience coordinating and managing global team routines and events.
• Experience in managing executive calendars and prioritizing activities.
• Proficiency with MS Office Products (Outlook, Word, Excel, PowerPoint).

Preferred Skills & Qualifications

• Knowledge of banking systems.
• Resourceful and able to work autonomously across a complex organizational structure.
• Adaptability and ability to work well with people with different interpersonal styles.
• Ability to maintain an organized workspace and adapt to daily changes.
• Demonstrated ability to interact with senior-level executives.
• Ability to work independently, multi-task, manage time wisely, and handle confidential material with integrity.
• Strong executive presence and superior interpersonal communication skills.
• Ability to multi-task in an urgent and deadline-driven environment.
• Demonstrated accuracy and thoroughness in work.
• Excellent attention to detail and organizational skills.
• Proactive attitude with the ability to stay focused and maximize time efficiently.
• Enthusiasm, patience, and a positive attitude are essential.
• Prior work experience at client or in client's industry.

• Applicants must be able to work directly for Artech on W2.

Day-to-Day Responsibilities

• Manage the schedule and calendar of 2 executives, including meetings, telepresence, conference rooms, and travel.
• Screen and respond to incoming meeting emails and proactively manage correspondence.
• Prepare executives for meetings, assist in compiling documents and materials.
• Arrange complex and frequently changing travel plans and itineraries.
• Process expenses and assist with administrative aspects of the leadership team.
• Coordinate and manage team events and outings.
• Order supplies, handle access requests, and communicate with teams.

Company Benefits & Culture

• Competitive salary and benefits package.
• Supportive and dynamic work environment.
• Opportunities for professional growth and development.

For immediate consideration please click APPLY to begin the screening process.