Construction Administrator

TBA Studio is seeking a Construction Administrator to support the successful delivery of projects during the construction phase. This role is ideal for someone who enjoys being highly organized, detail-oriented, and closely connected to both project teams and field activity.

Youll play a key role in keeping projects movingcoordinating documentation, tracking progress, and serving as a central point of communication between internal teams and contractors.

This is a great opportunity for someone with construction administration or project coordination experience who is ready to grow within a collaborative, design-focused environment.

What Youll Do

Construction Phase Coordination

Support pre-construction and construction activities across multiple projects

Coordinate meetings and distribute clear, timely meeting notes

Maintain organized project records (RFIs, submittals, change orders, field reports)

Track open items and follow up to keep projects moving forward

Documentation & Communication

Manage RFI and submittal workflows in coordination with project teams

Assist with preparation and distribution of construction documents and contracts

Maintain contractor compliance documentation (insurance, bonds, etc.)

Pay Applications & Change Orders

Review contractor pay applications for accuracy and completeness

Coordinate internal review and assist with verification of progress

Track and process change orders, including documentation and approvals

Field & Project Support

Conduct periodic site visits to observe progress and document conditions

Prepare field reports with photos and key updates

Communicate project status, risks, and needs with internal teams

Project Closeout

Coordinate and complete punch lists and track completion

Assist with substantial completion and closeout documentation

Compile final project closeout packages

Requirements

1-5 years of experience in construction administration, project coordination, or similar role

Bachelors degree in architecture, construction management, engineering, or related field preferred

Familiarity with construction documentation and processes

Experience working with contractors and project teams

Skills That Set You Apart

Strong organization and follow-through

Ability to manage multiple projects at once

Clear and professional communication skills

Problem-solving mindset with attention to detail

Working knowledge of AIA documents is a plus

Benefits

Health Insurance, Vision, Dental, 401k Match

40 hour work week (Monday through Thursday, Half-day Friday)