Facilities Coordinator
Posted
The Facilities Coordinator is a key operational role within the College of Engineering, reporting to the Engineering Facilities Program Director. This position serves as the primary day-to-day liaison between the College, campus facilities and physical plant units, external vendors, and engineering faculty and staff to ensure engineering buildings, research spaces, classrooms, laboratories, and common areas remain safe, functional, and responsive to evolving operational and research needs.
The Facilities Coordinator oversees preventive maintenance activities, space utilization, renovation and move coordination, vendor management, safety and compliance initiatives, and facilities related budgeting and reporting. The role requires strong technical coordination skills, operational oversight, and the ability to manage multiple priorities within a complex academic and research environment.
Key Responsibilities
- Oversee small-to-moderate renovations, space reconfigurations, office and lab moves, including logistics, furniture setup, and coordination of IT and lab requirements.
- Maintain space utilization and allocation data using GIS InVision and related systems, manage card access requests for Engineering spaces, and support capital projects through vendor coordination, progress tracking, and stakeholder communication.
- Serve as a liaison with Environmental Health & Safety, Fire Safety, and Campus Safety to support inspections, compliance, emergency preparedness, and corrective actions related to building and laboratory safety systems.
- Coordinate inspections and certifications for critical building systems, including fire alarms, suppression systems, elevators, generators, and life safety infrastructure.
- Provide responsive customer service and communicate maintenance schedules, project updates, and operational impacts to faculty, staff, postdocs, students, and campus partners.
- Participate in planning, facilities, safety, and capital project meetings and support committees related to building use and office and laboratory planning.
- Coordinate external vendors and contractors, monitor performance and compliance, and assist with procurement, budgeting, cost estimation, and expenditure tracking for facility projects and repairs.
- Utilize the AiM work-order system to manage maintenance requests and maintain accurate facility records, inventories, warranties, contracts, and documentation.
- Identify operational improvements and preventive maintenance strategies that improve efficiency, reduce downtime, and support effective facility operations.
- Support annual operating, maintenance, and deferred maintenance budgets by monitoring expenditures, maintaining cost records, preparing forecasts, and assisting with capital and renovation project budgeting.
