Procurement Assistant

TITLE: Procurement Assistant
TYPE: Direct Hire
LOCATION: East Rutherford, NJ
ONSITE/REMOTE/HYBRID: Onsite
START DATE: June 2026

We are seeking a Procurement Assistant to support daily purchasing operations through purchase order processing, vendor follow-up, shipment tracking, data entry, and administrative support activities. This role helps maintain accurate purchasing records, supports communication with vendors and internal departments, and assists with ensuring efficient order processing and inventory coordination.

MAIN RESPONSIBILITIES

• Communicate with vendors regarding order confirmations, estimated delivery dates, and shipment updates.
• Update and maintain purchase order records including quantities, pricing, item details, and status updates.
• Follow up on delayed shipments and communicate updates internally.
• Track open purchase orders and follow up on pending confirmations and deliveries.
• Support purchase order receiving activities and ensure accurate system updates.
• Maintain vendor records and contact information.
• Assist with requesting and tracking product samples when needed.
• Monitor shipment status and update ETA reports and internal tracking tools.
• Organize and maintain logistics documentation including invoices and packing lists.
• Assist with creating and entering purchase orders within SAP and related systems.
• Maintain accurate information within SAP, A1DB, spreadsheets, and purchasing databases.
• Assist with item setup, inventory notes, and purchasing record updates.
• Coordinate with purchasing, inventory, warehouse, and customer service teams regarding order status and purchasing activities.
• Prepare operational reports including open PO reports, ETA tracking, and vendor updates.
• Support departmental supply ordering and assist with identifying cost-effective purchasing options.
• Maintain internal tracking files related to inventory, purchasing activity, and order management.
• Assist with gathering information for purchasing reviews and cost analysis activities.
• Maintain organized purchasing files and documentation.

QUALIFICATIONS

• Proactive and process-oriented, with the ability to follow established procedures effectively
• Strong organizational and follow-up skills
• Comfortable working in systems such as SAP, A1DB, Excel, and spreadsheets
• Good communication skills for vendor and internal coordination
• Strong attention to detail

EOE STATEMENT
We are an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.