Executive Assistant
Job Description
Robert Bosch is searching for a hands-on and detail-oriented Executive and Team Assistant. This position will operate both virtually and on-site. The Executive Assistant will primarily provide comprehensive assistance to the Vice President Regional Business Unit Leader Vehicle Motion Steering as well as key leadership team members by supporting with a variety of duties.
Work #LikeABosch
Our strategic objective is to create connected solutions, improving the quality of life worldwide.
Lets grow together, enjoy more, and inspire each other.
- Reinvent yourself: At Bosch, you will evolve.
- Discover new directions: At Bosch, you will find your place.
- Balance your life: At Bosch, your job matches your lifestyle.
- Celebrate success: At Bosch, we celebrate you.
- Be yourself: At Bosch, we value values.
- Shape tomorrow: At Bosch, you change lives.
Job Description
Executive Assistant to Vice President Regional Business Unit Leader Vehicle Motion Steering
- Partner with others to create and plan engaging team member activities, programs (including virtual events), and incentives
- Manage VP calendar, travel arrangements and booking, expense reports, document signatures, etc.
- Support VP with various presentation / documentation / dashboards creation as necessary, especially utilizing AI
- Assist the team in any needed onboarding or off boarding tasks
- Coordinate and moderate meetings, including taking notes, publishing minutes and follow up on open items.
- Scheduling and Travel coordination / management
- Expense management and tracking including expense reports
- Coordinate and plan various workshops, leadership visits, team building events as needed, working closely with international counterparts
- Maintain various standard documentation such as Organization Charts, General Company Presentation, etc
- Maintain and order office supplies and IT equipment
- Track and report various KPIs as necessary
- Issue Purchase Requisitions and Capital Expenditure Requisitions for as necessary
- Review, forward, and approve invoices as necessary
- Coaching / problem solving with associates in regards to Bosch processes and procedures (iBUY system ordering / issues / vendor approval, P-Card, PM7 Invoicing, purchase order tracking / invoicing / goods receipt etc)
We are looking for an Executive Assistant who:
- Creates and drives a positive office environment and team atmosphere
- Demonstrates highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation
- Develops a strong network within the facility, including our two manufacturing locations, and international locations
