Executive Assistant IV

Job Title: Executive Assistant IV
Location: New York, NY
Duration: 6 months

Summary:
We are seeking an experienced Executive Assistant to support a VP and a Director. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across the larger ecosystem.

EXECUTIVE ASSISTANT RESPONSIBILITIES

• Coordinate internal and external meetings
• Manage complex calendar set-up and movement
• Prepare expense reports and purchase requisitions
• Collaborate and communicate closely with others in the executive s office on developing, managing and maintaining operational processes and information flow
• Coordinate both domestic and international travel arrangements
• Organize strategic events and team all-hands meetings
• Build cross-functional relationships between departments
• Partner closely with team leaders and lead admins
• Communicate key organization and company updates to admins and cross-functional partners

MINIMUM QUALIFICATIONS

• 6+ years of relevant experience providing administrative support to 1 or more executives
• 6+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 6+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite

PREFERRED QUALIFICATIONS

• Prior or current experience supporting VPs at large scale tech company
• Prior or current experience supporting an executive s office with a team of other administrative partners and/or operations personnel
• Consistent track record of ensuring confidentiality and discretion in all partnerships
• Demonstrates attention to detail, responsible, proactive, drives tasks to completion
• Experience of consistently working under your own initiative, seeking feedback and input where appropriate while managing projects, multi-tasking, and changing direction quickly if needed
• Experience building and maintaining trust with leadership and partners
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
• Experience building, managing and influencing cross-functional business stakeholder relationships
• Experience managing logistics across multiple teams
• Experience driving strategic projects
• BA/BS Degree