Project Coordinator Construction Managment

Job Description

Turner & Townsendis looking for aProject Coordinatorto join our team to work closely with the Senior Project Coordinator, and consult for akey, well-known client on theirvarious construction and renovation projects throughout their facilities constructionprogram.

*This role requires on site presence 5 days a week.

Responsibilities:

• Assist the Project Manager in ensuring the project is managed to the right quality standards and completed efficiently and on time.
• Assist with establishing effective project governance, processes and systems to be utilized throughout project.
• Ensure that key information and data is effectively shared and appropriately retained.
• Build & maintain strong relationships with the client and team members.
• Interface with multiple stakeholders, including executive management, project team members, consultants and vendors.
• Assist with the flow of project information between team members / stakeholders.
• Attend relevant meetings, update and maintain issues/actions logs as current.
• Development of detailed project plans, attendance at status meetings and follow-up with team members on completion status, close-out of open items.
• Contribute to monthly reporting on various aspects of the Client's program.
• Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards and other reporting requirements.
• Assist with the preparation of proposals for new projects or variations to existing projects.

Project/Program specifications:

• Manage furniture inventory and ordering
• Coordinate office moves and relocations partnering with Planning COE as needed
• Support event planning and execution
• Coordinate and oversee contractor activities, schedule adherence, site conditions, safety, and budget to ensure compliance with standard operating procedures.
• Monitoring and working in Corrigo for assignments
• Monitoring project status and addressing issues

Procurement:

• Assist with the procurement of suppliers / resources as required.
• Manage the Supplier Performance Management Program which includes all strategic suppliers, including General Contractors, Architects and key Subcontractors.
• Collate and report performance data.
• Coordinate regular supplier/ Client meetings to review performance and propose supplier development initiatives.
• Monitor and assist the Project Manager with applying performance management techniques.
• Assist with risk management processes & maintenance of the project risk register.
• Monitor and report on project costs/spending, maintain project cost tracking & EVM systems.
• Liaise with the clients finance team and others to obtain information, review & report finance/cost data.
• Manage the change control process.
• Identify opportunities to improve Project Management procedures, templates and products referring ideas to the appropriate line manager.
• Assist with development of new business opportunities with existing and new clients.
• Identify and act upon ways to improve systems and processes referring ideas to the appropriate manager.
• Quality, Health, Safety & Environment: Identify and make the appropriate manager aware of quality, safety, health and environment issues.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.