Office Coordinator
Location: Downtown Orlando - Orlando Regional Medical Service
Division: Housekeeping & Environmental Services
Title: Office Coordinator
Shift: Variable (early mornings/ overnight and rotating weekends)
Environmental Services Department at Orlando Regional Medical Center (ORMC)
The Environmental Services (EVS) department at Orlando Regional Medical Center (ORMC) is integral to our mission of delivering exceptional patient care in one of the states most dynamic healthcare environments. As the only Level I Trauma Center in the state of Florida, ORMC operates at the highest level of clinical intensityrequiring unmatched precision, responsiveness, and collaboration from every department.
Our EVS team is at the forefront of maintaining a clean, safe, and healing environment, with a strong focus on infection prevention, regulatory compliance, and service excellence. The department supports 24/7 hospital operations in a high-acuity, fast-paced setting, ensuring that every space reflects the highest standards of care.
Position Summary:
Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.
Why Orlando Health?
Education: Preferred Education Program, Tuition Reimbursement, Career Online High School, English Language Learning, and Public Service Loan Forgiveness (PSLF)
Health: Medical, Prescription Drug Plan, Free Virtual Visits, Flexible Spending Account, Health Savings Account, Dental Plans, and Vision Plans
Retirement: Up to 5% employer matching contributions 100% vested in OHs contributions after three years of service with 1,000 hours or more
Well-Being: TELUS Health, Active and Fit(access to fitness centers at a low rate), Real Appeal Weight Loss Program, Discount Program via PerkSpot, Team Member Pantry, Pet Therapy, Respite Rooms, and Grab and Go Meals
Life Insurance: Basic Life and Accidental Death & Dismemberment, Supplemental Life, and Dependent Life
Time Away: PTO, Four weeks paid parental leave, Leave of Absence, Extended Leave Plan, Short-Term Disability, and Long-Term Disability
Family/Pets: Fertility Benefits, Adoption Assistance, Up to 10 days per calendar year (use for: Back-up Child Care, Back-up Elder Care, and Back-up Pet Care), Virtual Tutoring, OH Way Scholarship, and Pet Insurance
Voluntary: Auto Insurance, Accident Insurance, Hospital Indemnity Insurance, and Critical Illness Insurance
100% PAID Tuition, as well as tuition reimbursement & monthly payments to help pay down any graduated school debt
Responsibilities:Essential Functions
Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephone-answering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan.
Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies.
Performs scheduling and monitoring of time/payroll reports.
Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports).
Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records.
Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions
Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.
Attends meetings and in-services. Presents reports as needed.
Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots.
Provides information and opportunity for professional growth and development through participation in educational programs and workshops.
Performs other related duties as assigned.
Education/Training
High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required.
Licensure/Certification
None
Experience
Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.
