Associate Accounts Payable

Job Description

We are seeking an Associate - Accounts Payable in our Finance function who will be responsible for managing endtoend accounts payable operations, payment execution, vendor management, banking operations, and compliance. The role works closely with Supply Chain, internal departments, and external partners (KPMG) to ensure timely payments, process adherence, and strong financial controls.

Responsibilities:

Accounts Payable & Payment Operations

• Receive, review, and verify invoices for accuracy, completeness, and proper authorization, particularly for subcontracting charges
• Ensure purchase orders (POs), service entries, and GRNs are created and approved in line with Delegation of Authority (DoA)
• Monitor invoice aging, track open AP items, follow up on pending approvals, and clear aged balances
• Execute payment runs and support payment scheduling as per the company calendar
• Issue and deposit checks, as applicable
• Track and monitor ontime payment metrics and work with user departments and KPMG to maintain >90% ontime payment performance monthly
• Review payment opportunities to negotiate early payment discounts or higher recoveries from vendors
• Manage vendor queries, payment followups, and status updates

Vendor & Master Data Management

• Maintain vendor master data and lead vendor onboarding and change requests
• Communicate with vendors and internal stakeholders to resolve invoice discrepancies and deviations
• Work with Supply Chain, internal departments, and KPMG to resolve PO, invoice, and payment variances

Banking & Cash Management

• Monitor bank activities and ensure no payments are blocked due to debit filters
• Manage daily banking forecasts and balances with Citi
• Ensure timely intercompany fund transfers to group companies on a daily basis

Financial Management & Controls

• Manage and monitor all intangible asset projects, including milestone tracking as per contract terms (past and future milestones)
• Assist in annual Opex budgeting and monthly Latest Estimate (LE) exercises
• Manage and maintain the cost center database, ensuring accurate ownership and alignment across departments
• Prepare and support annual 1099 reporting, including uploads and circulation
• Maintain organized records of invoices, payments, and supporting documentation

Closing, Compliance & Process Improvement

• Support monthend and yearend close activities
• Ensure compliance with company policies, accounting standards, SOX, and audit requirements
• Provide documentation and support for internal and external audits
• Support continuous improvement initiatives within the accounts payable and payment processes