Real Estate Administrative Assistant

Reference # : 19-02974
Title : Real Estate Administrative Assistant
Location : Bedminster, NJ
Position Type : Contract
Experience Level :
Start Date / End Date : 09/08/2019 / 09/05/2020
Description
DUTIES:

Executes strategies for the day-to-day administration, network operation and compliance of Network Real Estate functions. Supports project initiatives and executive reporting as required. Maintains high level of performance under varying degrees of pressure and uncertainty. This includes supporting the project management and coordination of network projects (i.e. Jeopardy leasing, FAS 13 termination, Lease Renewals, MLA administration, DAS/Small Cell Initiatives, Rent Reduction initiatives, Cell Site Dismantlement, Inbound Collocation and Vendor Contract Management and Relations).

Provides project support of special initiatives, including the handling of administrative functions, processing of purchase orders and updating databases with information received. -
Responsible for administering real estate agreements (i.e. Amendments, Supplements, Proforma Leases, Non-Standard Leases, and Acquisitions, etc), processing payment and ensuring the integrity of data, both financial and non-financial, that is stored within HQNRE corporate databases of record.
Accountable for handling both critical and non-critical property matters (i.e. invoices, Aging, CAM, direct deposit/EFT, change of ownership, address changes, etc), taking ownership to resolve accurately and with a sense of urgency
Review payment terms to ensure continuity of the rent obligations and avoid expiration of sites that are critical to the Network (Jeopardy payment term report). Take ownership in reporting recommended action to project lead and management.
Prioritize and troubleshoot inquiries from lessors through the 800 Hotline, email, and mail; resolving issues within the applicable timelines and ensuring customer satisfaction. -
Resolve tax related issues in collaboration with taxing authorities, landlords, regional/area real estate teams, and outside counsel.
Reconcile tower company accounts to minimize payment delays and discrepancies ('Aging')
Balance competing priorities while maintaining a focus on the time-sensitive and urgency of Real Estate items.
QUALIFICATIONS:
BA/BS Degree preferred an relevant work experience
High proficiency in Microsoft Office
Strong financial background; requires account reconciliation
Real estate background in any of the following areas: commercial leasing/acquisition, property management, site acquisition consulting, land use entitlements, legal (affiliated with real estate) experience.
Must be able to prioritize tasks and work quickly, accurately and effectively in a fast-paced environment.
Possess strong organizational skills, being detail oriented and having the ability to work independently are essential.
Strong verbal, financial and written skills.
REQUIRED SHIFT:
Monday-Friday 9 am - 6 pm